A unit organized an office "move." Xie Xiaomi worked in the general office of a classified unit in a certain city. Besides being responsible for the unit's documents and archives, he also managed the printing room. One day, his supervisor called him into the office and assigned him a task: because the unit was moving to a new building, Xie Xiaomi was put in charge of relocating and organizing the printing room and the storage room. To complete the work quickly, Xie Xiaomi asked other colleagues from the department to help. Xiao Zhang and Xiao Sun were responsible for filing cabinets and materials, Xiao Wang was in charge of printing equipment... As for Xiao Zhao, who had just arrived at the unit and was still in his probationary period, Xie Xiaomi assigned him to clean out the storage room. Xie Xiaomi specifically instructed Xiao Zhao: "The storage room mainly contains old newspapers, magazines, and some office supplies. You can just throw away anything that looks useless; no need to move it over." Xiao Zhao agreed. After a busy day, as quitting time approached, the printing room relocation was finally completed smoothly, and Xie Xiaomi received praise from the department head for his efforts.
The secure printers vanished without a trace. The next morning, Yan Xiaobao from the unit's security office led a team conducting a security inspection in the new office building and discovered that two secure printers were missing from the printing room. By comparing the asset inventory with the brand and model of the missing printers, Xie Xiaomi quickly confirmed that they were two printers that had been out of service for a long time and were scheduled for disposal. However, it had been so long that he momentarily forgot where they were stored. After asking around, the intern, Xiao Zhao, recalled a detail. He added that he had seen two printers covered in dust and showing signs of damage in the old building's storage room the previous day, and he had already had them taken away by a scrap recycling station.
Another "incident" at the scrap recycling station. After understanding the situation, both Yan Xiaobao and Xie Xiaomi realized the seriousness of the problem and hurried to the recycling station. In the recycling station's warehouse, Yan Xiaobao not only found the two secure printers but also discovered several internal publications! It turned out that Xiao Zhao, seeing the storage room was mainly piled with old newspapers and magazines, remembered Xie Xiaomi's earlier instruction not to bring junk to the new building. So, he simply called a scrap collector to come and take away the old newspapers, magazines, and the old printers together. The office move had unexpectedly resulted in a "security incident." Although a review of surveillance footage and a technical assessment confirmed that the secure printers and internal publications had not been tampered with, the mistake had already been made. Xie Xiaomi, Xiao Zhao, and other relevant personnel still faced serious disciplinary action from the unit.
"Confidentiality Perspective" has this to say. Confidentiality work is a systematic project. Not only should classified media and office information equipment in use be properly managed, but decommissioned media awaiting disposal should also be brought under regulatory channels. This case clearly shows that the problem occurred for multiple reasons. From a daily management perspective: first, Xie Xiaomi's department had chaotic management of classified media and office information equipment, lacking proper registration; second, there was a lack of oversight over the classified office information equipment and internal publications awaiting destruction, and they were stored in an inappropriate location; third, necessary confidentiality education and work reminders were not provided to the new intern, Xiao Zhao. From an operational execution perspective: first, before the office relocation, Xie Xiaomi did not take an inventory of important materials and classified media; second, after the move, Xie Xiaomi did not promptly verify the physical assets against the records; third, Xiao Zhao was not careful enough when sorting through the items and disposed of them as scrap without requesting instructions or reporting his actions. These were all contributing factors to the problem, and everyone should take this as a cautionary tale in their work. (Content includes AI-generated images)
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